Managing a construction project requires hands-on preparation and detailed planning. You need to organize all the tasks and make sure everything is on schedule. You should also anticipate the risks, and set contingency plans to maintain quality work and avoid delays. To help you out, here are some pointers when handling construction projects:
Establish Strong Connection with your Team
Proper communication is crucial to every phase of your projects—from the client, stakeholders, suppliers all the way down to your team, you need to align everyone to the plan. Establish transparency to make the process smoother and reduce error. Set clear objectives with certain timeline. Also, you should also send progress reports to everyone on top.
The key here is to create a flow of communication. One way to do this is to implement a work execution platform. Layout the groundwork so you can easily monitor updates, allocation of resources, and scheduling changes as they occur.
Today, many agencies are using technology to help them with project management. Some of the apps you can use are CoConstuct, PlanGrid, Procore, Projectmates, and BuilderTrend. These tools feature user-friendly and interactive dashboards, proving a nearly email-free and paperless method of project management. This gives you time to for more important tasks such as site visits, and coordinate work phase.
Monitor your Manpower
Precise workforce projection is also essential when handling construction projects. Any discrepancy with the numbers may lead to bigger problems such as work delay, overspending, and project cancellation.
Hiring the right people is also vital. Make sure everyone in your team has a wealth of experience and expertise. Empower your recruitment process by conducting a thorough screening process. Other than experience, you should also put more weight on certifications when choosing a candidate.
Another solution for recruitment is to work with staffing agencies specializing in carpenter jobs. These professionals can refer certified and skilled workers for your project. Prepare the job descriptions and list of duties and responsibilities to avoid disputes. You may also discuss the range of salary to the agency. There should also be transparency with the contract between you, the agency, and the prospective candidate.
Allocate your Resources
Proper budget allocation is another key to success. In construction management, you need to prepare a financial report for permits, wages, materials, and equipment. You should also have extra funds for unexpected expenses and emergencies. From the initial bidding process to the project closeout, you must keep track of all the records.
As much as possible, find a way to stick to your initial budget. Overspending usually happens because of a lack of planning. Some of the popular budget management software you can use is Mavenlinks and Clarizen.
Review the Contract
The type of contract will depend on the size of the project. The most common agreement today is the lump sum. This is when the contractor and owner set a fixed rate for the entire project. You can go for the unit price in case both parties are having a hard time with the final price. Usually, the project owner offers materials with a specific unit price to reduce the costs.
The best agreement for contractors is the cost plus free contract. In this setup, the owner will cover for any other unexpected expenses on top of the project’s total cost and agreed fixed rate.
These are some of the tasks you need to execute as a project manager. Again, set contingency plans for every problem that may occur in the future.